Frequently Asked Question (FAQs)

Planning & Process

1. Do you only work in Dili or also in municipalities?

YES iDo Events delivers events both in Dili and in municipalities across Timor-Leste. For out-of-Dili events, travel, accommodation, and crew logistics are coordinated in advance to ensure smooth execution.

2. How early should we book YES iDo Events?

For corporate, government, and diplomatic events, booking 4–8 weeks in advance is recommended. For weddings and major celebrations, 2–6 months is ideal. Short-notice bookings are accepted based on availability and risk assessment.

3. Do you provide full planning or just event-day coordination?

We manage multi-day conferences, mission visits, municipal events, and programs held across more than one venue, ensuring continuity and coordination from start to finish.

4. Can you support multi-day or multi-location events?

Yes. We manage multi-day conferences, mission visits, municipal events, and programs held across more than one venue, ensuring continuity and coordination from start to finish.

Protocol, Delegations & International Guests

5. Do you manage VIP, ministerial, or diplomatic protocol?

Yes. We have experience handling protocol-sensitive events involving ministers, ambassadors, donor representatives, corporate boards, and other high-level guests. We manage seating precedence, escorting, ceremonial standards, and program order to protect institutional dignity.

6. Can you handle logistics for international guests?

Yes. We coordinate airport pick-ups, hotel arrangements, venue transport, delegation escorting, and optional sightseeing or cultural activities for overseas guests attending conferences, missions, and formal events.

7. Do you work with high-security or confidential events?

Yes. We have managed events with restricted guest lists, Non-Disclosure Agreement (NDA) requirements, ministerial oversight, and security-controlled environments. Confidentiality and discretion are strictly observed.

8. Do you coordinate interpretation or translation for events?

Yes. We can supply simultaneous interpretation equipment and arrange interpreters for Tetum, Portuguese, English, Bahasa Indonesia, and other languages when required.

Services, Vendors & Rentals

9. Do you provide event equipment and rentals?

Yes. We rent tents, sound systems, photobooth 360, walkie-talkies, banner frames, generators, cocktail tables, traditional outfits, confetti machine and other event assets. Rentals may be booked independently or with full service.

10. Can you coordinate vendors, or must we hire them ourselves?

You may choose either. YES iDo Events can manage vendor sourcing and contracts or we can integrate and coordinate vendors already chosen by the client, under one controlled run-of-show.

11. Can we hire YES iDo Events for partial services only?

You may engage us for styling only, protocol only, crew only, rentals only, or coordination only. Full planning is optional.

12. Do you also provide styling and decoration, or only logistics?

Yes, we provide full event styling and thematic design in addition to logistics. We handle stage styling, backdrop concepts, guest tables, cultural themes, branding visuals, and overall ambiance design to ensure the event looks cohesive, not just operationally correct.

Pricing, Deposit & Compliance

13. How does pricing work?

Cost depends on event scale, technical needs, planning scope, and location. Because no two events are the same, pricing is provided after an initial consultation and requirements assessment.

14. Do you require a deposit to confirm a booking?

Yes. Bookings are confirmed only after a deposit is received. Remaining payments follow an agreed schedule before the event date.

15. Do you work under donor, INGO, or government compliance?

Yes. We are familiar with UN, INGO, donor-funded, and government protocols including documentation, procurement, branding guidelines, and reporting expectations.

16. What if the date changes or the event is postponed?

Rescheduling is possible based on availability. Additional costs may apply if logistics must be re-arranged. Full terms are shared in writing before contract signing.

Value & Decision-Making

17. Why hire YES iDo Events instead of managing the event internally?

Execution — not planning — is where events fail. Hiring YES iDo Events prevents delay, protocol mistakes, technical failures, guest confusion, and reputational damage. We carry the pressure so you can remain present and dignified.

18. Do you accept last-minute or urgent events?

Yes, depending on team availability and risk level. Urgent events may incur accelerated planning fees to ensure proper execution under limited time.

19. What happens after the first consultation?

We review your objectives, timeline, technical needs, guests, and constraints, then provide a tailored proposal with scope, approach, and estimated cost.